field trip form template pdf

Field Trip Permission Slip Template

A school trip to the nature park, a museum, or another city is often a thrilling adventure for kids. However, it implies increased responsibility for their chaperons as these children are under the responsibility of the school administration and are not in a controlled zone of school grounds.

While children are gaining new experiences and broadening their horizons, trouble can always seek them. To eliminate any risks and to do it lawfully, the teacher or school administration needs written permission from the parents. That is why the parents are always notified in advance regarding the upcoming field trips and activities and are asked to authorize the relevant school representatives by signing a permission slip.

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What Is a Field Trip Permission Slip?

What permission slip types should be used during field trips, how to fill out permission slip templates for a field trip, final thoughts.

A field trip permission slip is a legal document that authorizes a school chaperone who is not a parent or legal guardian to accompany a child and seek medical assistance on their behalf if needed. The content of this permission slip should include the destination and contact information of the parents for an emergency call.

Every school is required by law to obtain written permission from parents to participate in the field trip. After all, children are under the protection of the school or organization during the field trip, even after leaving the school premises. A field trip can differ by the activity type, destination, durability, and travel distance. The longer the field trip is and the farther away from home the kid goes, the more detailed and nuanced the contents of the permission slip need to be.

In general, all permission slips are issued quite simply. Still, these documents should contain all the necessary information about the child, the trip (location, activities, date of the trip, and its duration), as well as emergency contacts. The parent’s signature will mean that they consent to the child’s participation in these activities.

Depending on the organization that requires the document, there are various types of field trip permission slips, from Boyscouts of America permission slips, girls scout permission slips, or LDS permission slips.

The form for filling out field trip permission slips is usually standardized and can be divided into two main types: blanket or general permission slip and informed consent slip. Although their general content for travel information will be the same, these permission slip templates vary by the level and scope of legal responsibility they impose on the organization or school.

A blanket or general field trip permission slip  is a document that plays the role of getting rid of attraction in a judge. By signing such a document, the parent confirms their awareness and also releases the organizer from liability for children’s injuries they may receive during the trip. Even controversial cases due to the carelessness of the accompanying adults or organizations cannot be held accountable.

An   informed consent slip  is a more detailed document that will explain the purpose of the activity and any possible risks during the trip or as a result of the child’s participation in them. By signing such a document, the parent releases the school from the possibility of being held accountable for events with inherent risk. But the school will still be liable for any damage resulting from oversight or negligence.

Can a Field Trip Permission Slip Be Annual?

If a school or organization has a clear outline of all planned activities and travel for the year, they may ask parents to sign an annual activity permission slip for children. However, contact information may become outdated, or all activities may not be indicated, and thus such a permission slip would not cover all aspects and will be limited in its power. Therefore, this type of permission slip is not the most reliable one to use for the school or organization as there are a lot of loopholes to consider. It requires additional permissions for all extracurricular activities and field trips not included in the primary school schedule.

A permission slip has informational value for the parent and the ability to limit activities that may be prohibited to the child for health or other reasons. On the other hand, having a permission slip for each trip is solid legal protection for a school or organization.

Should Trip Permission Slips Be Notarized?

Some schools have built-in integrations on the school website to collect these field trip permissions online. But many schools and organizations continue to use permission slip templates for such cases.

You can use these new, developed templates on our website to customize and download them in convenient PDF versions. We make sure that all necessary details and nuances are included in our field trip permission slip templates, and they can be easily adjusted at the same time.

Here is an example of what information needs to be included in a field trip permission slip and how to quickly fill out a field trip permission slip template.

Step 1 — Insert the Student’s Information

Step 2 — Indicate the Parent or Legal Guardian Contacts

Step 3 — Include Special Restrictions

Step 4 — Provide Travel Details

Step 5 — Add Other Instructions

Step 6 — Specify the Health Insurance Information

In case of unforeseen cases, when it will be necessary to seek medical help, the chaperone may need access to the student’s medical insurance information. In the template, you need to specify all the details of the insurance, such as:

• Policy Number
• Group Number
• Insurance Phone Number

Step 7 — Indicate the Emergency Contacts

Step 8 — Sign the Form

Even though the field trip permission slip template is not an overcomplicated document to compose, missing out on the crucial details may lead to bad situations. We tried to cover all possible nuances of the field trip in our customized permission slip templates to ensure that the child is fully protected during the trip. In contrast, the school is protected from unreasonable litigations. After all, an unpleasant event or issue may arise, whether it involves school activities or not, so it is vital to ensure that you have it covered.

Field Trip Permission Form Template

Streamline your field trip permissions with our free and easy-to-use Field Trip Permission Form Template. Easily collect essential details from parents and guardians in a quick and efficient manner. Simplify the process and save time.

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Student Field Trip Request Forms

Student Field Trip Request Forms are used by schools to formally request permission to take students on a field trip. These forms provide details about the purpose of the trip, the destination, the date and time , transportation arrangements, and other important information. They are usually filled out by teachers or school administrators and are necessary to ensure the safety and educational value of the field trip.

The student field trip request forms are typically filed by the school administration or the designated school personnel in charge of organizing the field trips.

Q: What is a student field trip request form? A: A student field trip request form is a document that is used to request permission for a group of students to go on a field trip.

Q: Why do schools use student field trip request forms? A: Schools use student field trip request forms to ensure that all necessary permission and logistics have been addressed before allowing students to go on a field trip.

Q: What information is typically included in a student field trip request form? A: A student field trip request form typically includes details such as the purpose of the trip, destination, date and time, transportation arrangements, and emergency contact information.

Q: Who needs to fill out a student field trip request form? A: The form is typically filled out by the teacher or school administrator responsible for organizing the field trip.

Q: Do parents need to sign a student field trip request form? A: Yes, parents or guardians of the students usually need to sign the form to give their permission for their child to participate in the field trip.

Q: Is there a deadline for submitting a student field trip request form? A: Yes, schools usually set a deadline for submitting the form to allow for proper planning and logistics.

Q: What happens after the student field trip request form is submitted? A: After the form is submitted, the school administration typically reviews the request, obtains necessary approvals, and communicates the decision to the involved parties .

Q: What if a student does not submit a signed student field trip request form? A: If a student does not submit a signed form, they may not be permitted to participate in the field trip for liability reasons or due to the need for signed parental consent.

Q: Can students request multiple field trips using a single form? A: It depends on the school's policy. Some schools may allow multiple field trips to be requested on a single form, while others may require separate forms for each trip.

Q: Are there any costs associated with field trips? A: There may be costs associated with field trips, such as transportation fees, admission fees, or expenses for meals. These costs are usually communicated to parents in advance.

Download Student Field Trip Request Forms

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Field trip permission slip template.

Get parents’ approval for a field trip with this template.

Click here: FieldtripPermission-download.doc to download the document.

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Free Field Trip Worksheet Templates & Logs

Published: January 8, 2015

Contributor: Sarah Shelton

Disclosure: This post may contain affiliate links, meaning if you decide to make a purchase via my links, I may earn a commission at no additional cost to you. See my disclosure for more info.

Did you know that you can count your field trips as school hours or a even a full school day? I like to keep track of all of our trips with a homeschool field trip log and keep them in each student’s portfolio.

We like to track all of our field trips and add them to our end of the year portfolio. Not only does it document what we have learned it is fun to look back on and see the places we have gone. Then it becomes a scrapbook of sort.

I like to include any pamphlets, maps or educational handouts that we received at our field trips. This really helps add to the learning experience of the field trip.

Field trips enhance learning.

Field trips are amazing learning experiences. I enjoy finding field trips that accompany whatever we are studying in our homeschool. I make a point to make sure I plan a few learning field trips throughout the year that go with what we are learning.

It helps to make learning come alive for my kids. My older kids have fond memories of visiting historical sites, museums, zoos, even our local fire station. They learn so much when they can be immersed into a specific place or location.

Their senses are enhanced and they seem to soak up all of the information and retain it. I love watching their brains click when they can see something right before their eyes that we read in a book

Printable Homeschool Field Trip Logs:

If you are wanting to start tracking your field trips you must check out this list of field trip logs. We’ve searched the internet to compile this  HSG FREE Resource Roundup  list for you. But if you  need or want something quickly , we recommend our Field Trip Journal Pack.

Printable Field Trip Log – There are two versions of this log. One that you can print out and write on, or an editable version where you can write directly on the computer. 

Field Trip Log – This field trip log has spaces for 11 field trips. You can record them by subject and by how many hours you spent on that field trip for that subject. 

Homeschool Field Trip Log – Simple log great for early elementary aged kids to record their thoughts about the field trip they just took.

Scrapbook Style Log – This log looks like a personal scrap book page and will look darling in a portfolio.

Student Field Trip Form – There are even spots for kids to draw pictures of what they saw and like best about the trip.

Printable Field Trip Journal – Your kids will get a chance to share what they did and did not like and even sketch a few things about their experiences.

Field Trip Journal Pack

Turn your fun field trips into school portfolio work with this 14 page notebooking pack. Go explore, have fun & know they’re learning!

Field Trip Notebooking Pages:

Since I like to make sure most of our field trips are educational, notebooking pages are always a great idea. Do you take a whole day off from school to take a field trip? If so, then you can pull these notebooking pages out at the end of the day.

Your children will enjoy reflecting on what they have learned and recording it for “school”. 

Field Trip Reflection Notebook – This free notebook has portrait and landscaping field trip pages for your child to record in.

Zoo Fieldtrip Worksheets   A zoo is a popular field trip location. These individual worksheets and notebooking pages are for toddlers up through sixth grade.

Create your own Field Trip Notebook – Have your kids learn how to create and keep their very own notebooking journal just for all the fun field trips they will take.

Field Trip and Travel Journal – These notebooking pages create a wonderful keepsake to record what your children have learned and where they went, the places they traveled and what they saw along the way.

Virtual Field Trips:

Have you ever used the computer to go on a virtual field trip? With most of the world shutting down for a year, many families took advantage of virtual field trip opportunities. You won’t want to miss all these fun ideas!

List of amazing virtual field trips – This is a great list that also comes with printable virtual field trip logs and a map to mark where you have visited online.

10 Virtual Field Trips for Elementary Aged Children – Another great list of virtual field trips to take from the comfort of your own home. 

How to Make the Most of Virtual Field Trips – Be encouraged to take virtual field trips and find out how to turn them into amazing learning experiences in this article.

32 Virtual Field Trips for American History – Are you diving into American History this year? Use this list of field trips to add to your history learning experiences.

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Sarah Shelton

Sarah is a wife, daughter of the King and Mama to 4 children (two homeschool graduates) She is a an eclectic, Charlotte Mason style homeschooler that has been homeschooling for over 20 years.. She is still trying to find the balance between work and keeping a home and gardens. She can only do it by the Grace of God, coffee and green juice

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