event travel management software

Event Travel Management Software

Seamlessly integrating travel & accommodations with event planning and travel management software.

If you manage business travel and accommodations for event attendees, you know that without the right travel management solution, the details can be complex and time-consuming.

Luckily, EventPro's event management software has two powerful, purpose designed modules designed to help you: the Event Accommodations Module and Event Travel Module.

These two travel management tools will help you manage all of the crucial details of the business travel & accommodation arrangements, from travel expense reporting and expense management to corporate travel management and more.

Our top travel management software helps you manage all the details, including:

Travel Type
Travel Agency
Check in / Check out
Guest Arrangements
Room Sharing
Arrival/Departure
Billing Information

The Event Accommodations and Event Travel Modules are integrated seamlessly with EventPro, allowing reservations for business travelers to be linked with the appropriate attendees and events for effortless review, editing, and printing. With these features, business travel planning is now made easy and stress-free, giving you more time to focus on your business goals. Business travel planning has never been so easy!

Work More Efficiently with One Streamlined Travel Management Platform

Book multiple attendees in one step.

The user-friendly "multi-add" feature in the Event Accommodations and Event Travel Modules allows you to add a travel or accommodation arrangement to multiple attendees in one quick process. The data entry for business trips is done in a fraction of the time, and you avoid the errors that arise when re-keying information. The "multi-edit" and "multi-delete" functions work in the same way, allowing you to change or delete multiple records in the time it normally takes to change or delete one.

Import Reservations

If you already have travel and accommodation arrangements organized within files or databases, use the import feature in the Event Accommodations and Event Travel Modules to quickly add them to the event. With travel management solutions like this, you save time and money.

Let Attendees Enter the Information for You

Using the Event Accommodations and Event Travel Modules in conjunction with EPConnect Attendee Online, you can allow attendees to select or enter their travel and accommodation information online. You then simply import the information back into EventPro’s professional event software for fast, accurate organization of attendee travel & accommodations.

View & Distribute Accurate Information Quickly & Easily with Business Travel Software

Centralized information.

Because both the Event Accommodations and Event Travel Modules are integrated with EventPro online event registration software , all of your corporate travel booking & accommodation information will be connected to the relevant attendees and events. This makes it easier for you and your staff members to find and view critical information.

Don't Leave Attendees Out in the Cold

When you add travel and accommodation records to attendees, the Event Accommodations and Event Travel Modules will automatically check the check in/check out dates against the arrival/departure dates. If there is a date discrepancy – e.g. the attendee's travel arrives a day ahead of the accommodation check-in – you will receive a warning.

Print Vital Information in Easy-to-Read Reports

Use the reports built into the Event Accommodations and Event Travel Modules to easily track which attendees are coming and going. You can quickly review records like reserved accommodation rooms, arrival and departure times, check in and check out dates, and more. In a sense, this makes your travel management software a form of expense management solution, helping you keep tabs on the travel expenses part of your event budget

Easy, Accurate Billing with Integrated Finance

Thanks to EventPro's multifunctional design, your event finance data and travel & accommodation records are all integrated together for easy billing.* When assigning travel and accommodation reservations to attendees, you can indicate who will be billed for the reservations, making this a spend management solution. When you later generate an invoice for the bill-to party, the travel and accommodation charges will be automatically pulled in for easy, accurate attendee billing through this element of the expense management software.

* With EventPro's Invoices & Payments Module

Put the Event Travel Management Modules or the Complete Event Planning Suite to Work for you

Are you looking to optimize venue use, streamline travel planning, provide better service, or add more value to your events, but struggling with a limited amount of time? Don't wait any longer, and start carving out the time you need from your busy schedule with EventPro Software.

Our streamlined event management system is designed to save time and boost productivity, helping you work smarter instead of harder. With EventPro's comprehensive and user-friendly solution for travel management, room scheduling, catering, and more, you can easily manage every aspect of your event business travel needs.

Our travel management software simplifies travel planning, ensuring that your employees are always informed about their travel plans and schedules. With EventPro, you can focus on delivering exceptional service and value to your attendees without getting bogged down in administrative tasks. Let EventPro help you streamline your travel planning process and achieve your goals.

Contact our friendly & helpful Solutions Consultants today for a free demonstration.

One platform for everything events

Eventsair is a leading event management platform that provides all of the tools and technology you need to execute successful in-person, virtual, and hybrid events..

EventsAir Your One Event Management Platform for Everything Events (1)

Powering over 350,000+ events worldwide

In-person, virtual, and hybrid events? That’s us

With 30+ years of expertise, we've powered 350,000+ successful events, earning the trust of the industry's best for seamless, standout experiences.

In-Person Event Management Software with EventsAir (1)

Go beyond the webinar and engage your attendees with a suite of immersive, interactive online tools.

Hybrid Event Management Software with EventsAir (1)

Confidently deliver your hybrid events from one seamless, fully integrated event management platform.

Event planning and promotion, made easy

From streamlined budgeting and inventory control, to curating abstracts and presentations, EventsAir's all-in-one event management software makes the initial stages of planning easy.

Revolutionize your event registration

Engage your attendees across your event lifecycle

Effortlessly attract and manage exhibitors

Event planning and promotion made easy – EventsAir Event Management Software (1)

Engaging events, lasting impact

EventsAir makes it easy to impress attendees with features to simplify check-in, deliver great content, drive meaningful engagement, and create a truly impactful event experience.

Make the check-in experience a breeze

Publish your custom-branded Attendee App

Boost exhibitor ROI with comprehensive lead capture

Extend the success of your events

EventsAir provides a suite of post-event features so you can understand your success, consistently build better events and maximize your ROI. Use one event's closure as a launching pad for extended success.

Effortlessly publish on-demand content

Run detailed reports and exports of crucial event data

Clone a previous event with a single click

Extend the success of your events – EventsAir Event Management Software

“EventsAir is an all-in-one platform, which eliminates the need for data transfer between different programs, which takes time and can result in errors. We used EventsAir to collect, analyze, and leverage data to provide valuable insights and customized quick reports.”

Alkis Polyrakis

Technical Director

Hybrid Event
2,000+ Attendees
Reached 65+ Countries

All-in-one event planning solution

We’re committed to providing you with a native event management toolkit. Eliminate the need for juggling disconnected data and disparate tech with a true all-in-one platform.

Our comprehensive suite of tools allow you to remain flexible in event delivery. EventsAir will grow, scale, and evolve alongside you.

End-to-end planning for every event

Manage all your event planning in one place. Accommodation, travel, abstracts, sponsors, exhibitors, dietary requirements, agendas, inventory, seating plans, and so much more.

Breathtaking on-brand event sites

With an easy to learn, and even easier to use drag-and-drop interface, EventsAir helps you create stunning, responsive event sites to delight your audience and maximize event revenue.

Built-in budgeting and accounting

Powerful tools to build multiple budget scenarios for accurate event planning. The best part? Use real-time tracking of income against budgets to stay on top of your financials.

Effortless event reporting and analytics

Gain invaluable insights with more than 150 purpose-built reports tailored for event management. Edit and customize to suit every event and further refine with practical filtering.

Custom event apps you can publish in minutes

We make it easy for you to design, test and publish your event apps in minutes. This means that all attendees and event staff can access your apps from their Apple or Android devices.

Truly immersive virtual and hybrid experiences

Provide your remote attendees with a customizable, 3D experience. Create a captivating virtual environment allowing attendees to join from absolutely anywhere!

“We had over 100 different countries attend the event on the day.”

Discover how the University of Queensland took their Open Day online and instantly expanded their global reach with EventsAir.

“More than half of our attendees participated in gamification activities.”

Learn how The Delegate Wranglers created a truly unique and engaging gamification experience with 50-75% participation rate.

“Our overall event satisfaction rating was 4.94 out of 5.”

Global Events was recognized as the winners of the Best Use of Onsite Technology Award at EventsAir’s 2023 Innovation Awards. Discover how Global Events created a customized and streamlined event experience for all attendees with EventsAir.

Your solution for complex events, conferences and meetings

Pcos and agencies.

EventsAir is the leading all-in-one event management solution for Professional Conference Organizers and event agencies around the world. Take your events to new heights with a platform built for engaging and inspiring attendees.

Associations

Our comprehensive event planning software helps Associations to manage complex events, in-house. Efficiently manage member engagement, drive attendance, and foster greater member satisfaction and loyalty.

EventsAir provides government agencies with the tools to plan and execute a wide range of events. With secure registration, compliance features, and multi-language support, governments can ensure smooth event delivery, for everyone.

Educational institutions leverage EventsAir to organize academic conferences, workshops, and student orientations with ease. If you’re a university, college, or other continuing education provider, we have you covered.

With intuitive event setup, branded registration portals, and integrated marketing tools, corporate event planners trust our software to deliver impactful experiences to execute a range of internal and external meetings, conferences and events.

World Events

For global events spanning continents, cultures, and languages, EventsAir offers unparalleled versatility and scalability. We have an unrivalled track record managing world events, including travel, accommodation, VIP protocol, and access control.

Integrate EventsAir with your favorite tools

EventsAir integrates with the tools you rely on every day to work more efficiently. Our industry-leading API empowers you to curate a bespoke event management ecosystem that saves time and allows for truly delightful experiences.

And, if you’re looking for a library of reliable, configurable, pre-packaged integrations – our Smart Connectors are for you.

What are EventsAir Smart Connectors - Configurable Reliable Event Integrations - Update2 (1)

Tools to manage all aspects of your events, from start to finish

Easily assign and manage tasks
Create and forecast budgets
Inventory and seating plans
Take online payments
Create custom registrations
Collect and approve abstracts
Manage accommodation
Agendas and run sheets
Attract and manage exhibitors
Create event websites
Email communications
During Event
Multiple check-in options
Print name badges in advance
Simple hybrid/virtual deployment
Branded attendee app
Remote camera control
Language translation
Live Q&A, polls and surveys
Event and sponsor gamification
Lead scanning and generation
Networking/meeting matching
Organiser run sheets
Automatically record sessions
Access live attendance stats
Monetise post-event access
Clone events for future use
Send surveys and polls
Advanced reporting and stats
Distribute event recordings
Allocate CPE/D points
Create sponsor reports
Review budgets and spend
Create on-demand content

Recognized and awarded around the world

your event planning

EventsAir removes the complexity of running conferences, events and meetings. Discover the full potential of EventsAir with a personalized demo experience and start delivering memorable, impactful, and profitable events.

Why EventsAir
Event Marketing
Registration
Mobile Apps
Lead Capture
Analytics & Reporting
PCOs & Event Agencies
Association Events
Live Event Services
Virtual Services
Event Integrations
Customer Success Stories
Request A Demo

The 8 best event management software platforms in 2024

Hero image with the logos of the best event management apps

The right event management software can make the process less of a headache by letting you run every aspect of your event in one place. The best tools also directly improve the attendee experience, with mobile apps, networking functionality, and dynamic virtual environments.

After taking a few weeks to research the top-rated tools on the market and speaking to professionals who actually use these apps, I've narrowed it down to the eight best apps in the event management space.

The best event management software

What makes the best event management platform.

Event management apps come in all shapes and sizes—and promise all sorts of successes. Here, I'm showcasing apps that save you time and energy when managing logistics, deadlines, and attendee engagement. The event management apps listed here are full-service apps that let users host a mix of event types, including in-person, virtual, and hybrid.

Your mileage may vary when it comes to the specific features and use cases you're looking for, but most event marketers have a few priorities in common. The best event management tools simplify the process of organizing a great event while creating a streamlined, memorable experience for attendees. When researching apps for this list, I decided to include only ones that meet the following basic criteria for a well-rounded event management tool:

Eliminates the piecemeal approach to event planning by centralizing information in one place

Helps you collaborate and communicate with at least one of your key audiences, whether that's colleagues, vendors, or attendees

Offers a dashboard to track and measure success

Lets you customize a mobile app for event attendees

Includes registration, ticketing, and marketing features (with bonus points for advanced functionality like conditional logic forms and email segmentation)

To find the best of the best, I spoke to event managers, watched demos, and spent more time on Reddit than was probably healthy. Based on all those inputs, I narrowed it down to the eight best event management platforms.

The best event management software at a glance

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Swoogo, our pick for the best event management software for ease of use

Swoogo pros:

Easy to use

Highly customizable

Great customer service

Best-in-class registration forms

Swoogo cons:

Yearly pricing structure can be expensive

No Zapier integration

Swoogo is known for its user-friendliness and flexibility, but the ease of use doesn't come at the expense of features.

The platform's standout feature is its fully customizable registration form, with unlimited conditional logic and registrant types. Its drag-and-drop website builder then makes it easy to create multiple white-labeled pages that host your registration form—along with your event pages, sponsor information, and other aspects of your event.

Another highlight: in my research, I was surprised to see that not all event management apps include an email marketing component, even though email is crucial for getting the word out. Swoogo, on the other hand, has a fully customizable email marketing feature that lets users create automated email campaigns.

It also comes with plenty of native integrations—including popular CRM tools, payment gateways, and video conferencing tools—to make it easier to manage your event from one central hub.

Best event management software for advanced email marketing features

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Eventcombo pros:

Advanced email marketing features

Conditional logic forms

Eventcombo cons:

Can have a steep learning curve

If you're looking for a comprehensive set of marketing and promotion features, Eventcombo is a great choice. The tool's Email Marketing Engine offers a drag-and-drop email builder that lets you create dynamic emails with images, videos, and multimedia content. But it goes beyond basic email blasts and confirmation messages: it also lets you segment your email list and schedule delivery for optimized user engagement. Eventcombo also offers plenty of email templates, A/B testing, and advanced analytics so you can run professional email campaigns for your event.

The platform's registration features are similarly customizable, with forms that contain conditional logic and nested fields. You can approve and block email domains to manage who registers for each event. For those on the approved list, you can even set up automatic notifications to encourage your desired attendees to register.

Add new Eventcombo events to Google Calendar

Send emails from Gmail when new attendees register on Eventcombo

Save new Eventcombo attendees to Google Sheets spreadsheets

Eventcombo price: Custom

Best e vent management software for customization

Zuddl, our pick for the most customizable event management software

Zuddl pros:

Modular platform

Immersive audience experience

Great customer support

Zuddl cons:

Limited marketing features

Zuddl is a more modular tool than most of the other apps on this list, in that it lets event managers build their own suite of features. You'll only pay for the parts of the software you need for your event, with the option to scale or switch based on event type or strategy.

The landing page builder lets you go as simple or complicated as you like. Choose a minimalist experience with SEO-friendly landing page templates, or opt for a custom-branded event website, using your business's domain if you want. On top of that, the flow builder tool makes it easy to create complex ticketing flows with conditional branching.

Event professionals seem to appreciate the immersive and energizing audience experience Zuddl offers. The mobile app includes chat, Q&A, and poll features to encourage engagement between attendees and session hosts. And live attendees can use the embeddable venue map, schedule builder, and 1:1 meeting scheduler to network and navigate their experience.

Create HubSpot contacts from new Zuddl registrations

Send emails for new Zuddl registrations with Email by Zapier

Send email in Gmail for new registrations in Zuddl

Zuddl price: Custom

Best event management software for optimizing attendee experiences

Whova pros:

Great attendee engagement and networking features for guests

Whova cons:

Limited reporting

Whova gets a lot of love for its ability to boost attendee engagement and actually make networking easy and fun (imagine that). The mobile app includes live interaction features, like Q&A, polling, private chatting, and discussion threads. Features like meet-ups, group communications, and identifying common interests help attendees build strong connections during your event. And the social wall option is an easy way to highlight event activities, share announcements, and boost excitement.

Of course, Whova also offers plenty of back-end features, too. The no-code website builder is easy to use, with web traffic analytics that help you refine your marketing strategy. And the exhibitor management features include online booths, gamified booth interactions, and an exhibitor portal.

Get new Whova attendees and create contacts in Constant Contact

Create or update Whova attendees when new attendees register in Eventbrite

Create or update Whova attendees with new Jotform submissions

Whova price: Custom

Best event management software for community and learning management

PheedLoop pros:

Customizability

Integrated LMS

PheedLoop cons:

Can be glitchy

Customer support can be lacking

PheedLoop stood out to me because of its new Learning Management System (LMS) feature, which lets you offer courses and certifications for attendees. The online course system has a CE Credit Tracking feature where you can assign credits to sessions, award customized certificates, and track attendance. And all learner data is fully incorporated into your event management system, which can give you insights into your overall session performance.

Beyond the LMS, I found that most users appreciate PheedLoop's customizability and dynamic virtual options. They say the live chat, gamification, and customizable virtual environments help give online events an engaging flair. PheedLoop also has full-text support for more than 14 languages, which helps brands host online events for an international audience. And for live events, the seat and floor planning features help you simplify event layouts and book the right number of exhibitors.

Create Salesforce records from new PheedLoop registrations

Add new Eventbrite attendees to PheedLoop

Add new pheedloop attendees as contacts to salesforce.

PheedLoop price: Custom

Best e vent management software for great customer support

Accelevents pros:

Customer support

Affordable pricing

Accelevents cons:

No custom background feature for virtual events

If your team's top priority is a highly responsive customer service team to support you in everything from setup to implementation, Accelevents is the way to go. When I reached out to Zapier's events marketing team for input on the best event management software, my colleague Denise sang Accelevents' praises: "Accelevents has the best-in-class customer support. Any time of night or day, they're back to us in minutes. It's a big reason folks choose them and stick with them, including our team."

Beyond the dedicated customer service, Accelevents offers plenty of customization and flexibility. Popular features include advanced registration workflows with conditional logic, automated check-in technology, and a website builder with dynamic widgets.

Create Mailchimp campaigns for newly checked-in attendees in Accelevents

Add new attendees in Accelevents to contact lists in Mailchimp

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Spotme, our pick for the best event management software for enterprise security and compliance

SpotMe pros:

Robust security and compliance

Built for enterprise organizations

SpotMe cons:

Audience engagement features can be slow

What sets SpotMe apart is its focus on security, compliance, and accelerating customer relationships at scale. Users have control over where their event and attendee data is hosted, and the platform runs weekly vulnerability assessments and annual pentest reports. The robust security and compliance features are crucial for industries like finance and medicine, where data security and regulatory compliance are non-negotiable.

In my research, I found that users appreciate SpotMe's high engagement capabilities, customization options, and flexibility. It offers branded and secure event apps that ensure a personalized experience for every attendee, along with deep data insights that seamlessly flow into your CRM system. Event marketers can create everything from simple webinars to complex, high-production events. Overall, SpotMe is known as a reliable, feature-rich solution that's designed for large-scale businesses.

Create SpotMe users from new records in Salesforce

Add or update Mailchimp subscribers for new SpotMe users

Create spotme users from new splash rsvps.

SpotMe price: Custom

Best event management app for visualizing event spaces

Canapii pros:

Advanced seating planner

Streamlined dashboard for easy organization and prioritizing

Self-serve sponsor portal

Canapii cons:

Limited integration options

With Canapii, you can go beyond a simple guest list and instead track everything from RSVPs to meal preferences and seating charts. And you can easily visualize your event layout with specific attendee placements, whether you have banquet tables or expo booths. Event marketers, conference organizers, and trade show organizers say it's easy to get started planning a seamless and engaging event experience.

Canapii's Organizer Console helps event organizers keep their eyes on the prize by featuring key event goals and benchmarks in one dashboard. And it also offers all the important standard features, like customized event branding and registration forms, as well as engagement tools like live streaming, polling, Q&A, and gamification features.

Event planners appreciate that their sponsors can use Canapii's self-serve portal to create digital booths and upload downloadable content for the event. And the platform has a few native integrations with popular tools like Slack, Stripe, and Marketo—but keep in mind that the tool's integration options are more limited than other apps on this list.

Other event management software options

Event management is a broad category, so it makes sense that there are dozens (if not hundreds) of apps to choose from. I couldn't personally test each app (I sadly don't have the bandwidth to host multiple events across several dozen apps). So instead, my process involved doing in-depth research on each app and reaching out to professional event marketers—including Zapier's in-house marketing team—for their expertise.

A lot of very popular apps didn't make the cut for one reason or another (including not meeting my baseline G2 ratings cutoff, not fitting the category exactly, or some other reason). I did want to be sure to shout out a few big names, though, because a few folks mentioned them in my conversations:

Which event management software should I use?

Each of these platforms will help ease the event planning process and provide you with the tools you need to host and manage a successful event. The key is to choose an event management app that ties into your specific needs. For example, if you're hosting a local event and you're worried about a drop-off in ticket sales, pick software like Eventcombo that's heavy on marketing. But if you're putting together an all-singing, all-dancing conference and need to create floor plans with your team, Canapii's layout planning features can help. Whatever you choose, event planning software absolutely beats the DIY approach.

Improve your productivity automatically. Use Zapier to get your apps working together.

A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'

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10 Best Travel Management Software for Planning Trips in 2024

Engineering Team

May 15, 2024

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The global corporate travel management industry is growing faster than ever, with business travel spending expected to reach $1.4 trillion this year! The use of technology in the industry is also expected to continue rising as new and innovative travel management software takes the helm in managing business travel logistics, trip planning, and expense management.

Effective corporate travel management solutions can simplify booking processes, streamline itinerary planning, and make planning trips easier than ever.

In this article, we will explore the 10 best travel management tools with their features, limitations, pricing, and ratings.

What Should You Look for in Travel Management Software?

3. sap concur, 9. rocketrip, 10. packpoint.

Companies invest in travel management tools to simplify their corporate travel processes. Here are the features you should look for while selecting one for your needs:

Easy booking : The travel management booking software should work seamlessly and give you easy access to the best accommodations, flights, and more
Easy to use : An intuitive user interface will ensure that your team is able to use the tool easily and save time
Expense management solution : The best travel management tools also function well as expense management software. This way, you get everything in one place without having to switch software constantly
Integration : The ability to integrate your corporate travel management software with your daily enterprise software will allow effortless data sharing
Budget-friendly : Ensure the software meets your budget and helps you save costs. Look for ones that have a transparent pricing policy with zero hidden costs
Reporting : Advanced reporting capabilities help you find areas with the most spending and curb unnecessary costs
User support : User support can make or break your experience. Therefore, ensure your software offers helpful support at all times

10 Best Travel Management Software to Use in 2024

The best business travel management software is one that meets all your needs. Let’s look at some options:

Use ClickUp’s Map view to manage your geographic work on a map with customizable pins for status, priority, and more.

As an all-in-one project scheduling , productivity, and planning tool, ClickUp is at the top of our list for the best business travel management software in 2024. You can use ClickUp Docs to create and share itineraries, plan a travel budget, chalk out travel plans, etc.

Elevate your travel planning game with ClickUp’s Map View , designed to bring your itinerary to life visually. This innovative tool allows you to organize your trips geographically and efficiently plan your adventures with a simple click-and-drag interface.

From hotel information to flight details, all your travel details will be available in an easy-to-understand format. Further, you can add nested pages in one Doc to ensure all your travel plans are in the same place. You can also use it as a free schedule maker to avoid last-minute work stress.

If making corporate travel plans is not your forte, don’t worry because ClickUp AI will do it for you! From generating ideas to creating customized travel outlines, it can help you save time and money.

Use ClickUp’s Travel Planner template to plan a hassle-free trip

ClickUp also offers several itinerary templates accessible at any time and day, including the excellent ClickUp Travel Planner template, which enables you to make all your travel arrangements and manage corporate travel expenses in one place.

ClickUp best features

Collaborate on travel plans, keep all the information organized and accessible, protect your plans with privacy controls, and enhance the overall travel experience with ClickUp Docs
Generate automatic plans and outlines in a matter of seconds with ClickUp AI and access them anywhere
Use itinerary templates like ClickUp’s Business Travel Itinerary and travel planner templates to mark and highlight your business travel plans easily. If you are planning a bleisure (business + leisure) trip, you can use ClickUp’s Vacation Planning template for organizing all the relevant details in one place
Use ClickUp as your daily planner app to plan your day-to-day travel activities, set reminders, and make notes in ClickUp Notepad
Connect ClickUp with over 1,000 tools such as Slack, YouTube, Google Calendar, Alexa, Chrome, Zoom, and Google Sheets

ClickUp limitations

The mobile app lacks some features that are available in the desktop version
Some users find it a bit difficult to use in the beginning

ClickUp pricing

Free forever
Unlimited : $7/month per user
Business : $12/month per user
Enterprise : Contact for pricing
ClickUp Brain: Available on all paid plans for $5/Workspace member/month

ClickUp ratings and reviews

G2: 4.7/5 (9,200+ reviews)
Capterra: 4.7/5 (3,900+ reviews)

With the aim of helping travel professionals save time while providing quality services, Travefy offers a wide range of tools that make business travel convenient. You can add tour information, including accommodations, transportation, and as many details as necessary.

It supports over 100 supplier integrations and 625+ city guides so that you can make detailed itineraries (with pictures and links!) and save money and time. You can also share travel templates and integrate them with your CRM software.

Travefy best features

Create and share itineraries easily with the drag-and-drop interface
Make your travel content attractive with a built-in photo library with stunning photos and videos
Work efficiently with the 100+ supplier integrations
Easily access your business trips using the mobile app
Get automatic flight updates with the live flight database

Travefy limitations

Some users have complained about features being difficult to use
No free version is available

Travefy pricing

Monthly : $49 per month
Quarterly : $44 per month
Annually : $35 per month
For more than 25 users, contact Travefy for pricing

*You can add additional users at $25 per month per user.

Travefy ratings and reviews

G2: 4.5/5 (20+ reviews)
Capterra: 4.6/5 (15 reviews)

SAP Concur is an all-in-one travel and expense management software. It offers integrated solutions for business travel, expense reporting, and invoice management, thus making it easy to plan and access trip information.

Further, it also works as travel management booking software, as you can book accommodations, car rentals, flights, and more. You can connect travelers and itineraries across multiple channels to enhance the overall experience.

SAP Concur best features

Create, submit, and approve expense reports from anywhere and through any device
Connect SAP Concur to your CRM, HR, and finance solutions for seamless corporate travel. You can also integrate with apps like Uber, TripIt, American Airlines, and more
Gain complete control over your business travel by ensuring corporate travel policies compliance and duty of care
Use the open API to create custom features and integrations for your specific needs

SAP Concur limitations

Some users have complained about the customer service
Some reviews also found it difficult to use in the beginning

SAP Concur pricing

Contact for pricing

SAP Concur ratings and reviews

G2: 4.0/5 (5,900+ reviews)
Capterra: 4.3/5 (2000+ reviews)

Packed with features that make planning and traveling easier than ever, TripIt is a stellar app for creating business travel itineraries. All you have to do is share your booking confirmation emails with TripIt’s official email, and it will create a comprehensive itinerary.

Wondering what else it can do? It also allows you to add the trip details directly to your calendar (whichever calendar you use) and access them from anywhere at any time.

If you choose TripIt Pro, you can access features like adding PDFs and photos, check-in reminders, a fare tracker, flight status, baggage claim information, and more.

TripIt best features

Create a comprehensive itinerary from your confirmation emails in just seconds
Get reminders for check-in, when to leave, and flight status to stay on track with your time management goals (only on TripIt Pro)
Get detailed information about terminals and gates, connecting flights, baggage claim, alternate flight options, and better seat availability (only on TripIt Pro)
Use the app to get your business travel plan at the tip of your fingers

TripIt limitations

Some users have complained about the outdated interface
Most features are only available on TripIt Pro
Doesn’t offer expense reporting

TripIt pricing

TripIt Free
TripIt Pro : $49 per year

TripIt ratings and reviews

G2: 4.7/5 (40+ reviews)
Capterra: Unavailable

Happay is a comprehensive corporate travel and expense management solution. Apart from offering advanced features, it also provides advanced AI-powered processes that ensure you have complete control over every aspect of your plan.

The software has a self-booking tool with multiple suppliers, allowing you to book your preferred hotels, flights, and cabs. You can also plan, capture, report, approve, and reconcile expenses, making expense reporting easy and effective. Web and mobile OCR also enhance expense capture capabilities.

Moreover, you can use the tool to improve travel policy compliance and increase savings.

Happay best features

Integrate Happay with software like Oracle, Tally, Microsoft, Uber, RuPay, Visa, and more
Get detailed reports about top spenders, policy violators, business travelers, time taken for approvals, flights, and hotels for better expense management
Connect with multiple suppliers for accommodations and travel on a single platform
Ensure 100% policy compliance
Get reminders when the lowest fare is available for your preferred accommodations and flights
Use the fare freeze option to reserve a ticket price. This comes in handy when there is a delay in manager approval
Enjoy tax compliance with airlines, ensuring complete visibility of business travel expenses

Happay limitations

Some users have complained about slow customer support
The product application is not completely glitch-free

Happay pricing

Happay ratings and reviews.

G2: 4.5/5 (300+ reviews)
Capterra: 4.6/5 (800+ reviews)

Deem offers an effortless and intuitive travel experience with its intelligent features. Your employees can book, edit, and modify their plans from anywhere and using any device. It also ensures their safety (along with your duty of care) with the built-in Safety Check option during booking.

What makes Deem unique, however, is that it provides carbon emission ratings to help you assess your trip’s environmental impact. So you can make greener and better choices on future trips.

Deem best features

Book your travel plans using personalized support provided by Deem
Get quick, real-time insights into your spending and user engagement
Find the most suitable accommodations and flights using the wide range of vendors available on the app. You can also compare fare tiers in a single view
Integrate it with platforms like Workday, Chrome River, and more
Get support in 14 languages

Deem limitations

Some users complained about slow loading
Some features are not available on the mobile app
Some users have complained about a lack of flexibility in search results

Deem pricing

Deem ratings and reviews.

G2: 4.5/5 (200+ reviews)
Capterra: 4.4/5 (25 reviews)

Adding expenses to pre-created trips on Rydoo

Rydoo is primarily an expense management solution that allows employees to create, submit, and approve expenses efficiently. You can capture all the expenses on the Rydoo app, and it will also automatically match the transactions via corporate cards against their expenses.

Further, managers can easily automate the approval process for low-risk expenses to speed up approvals. With Rydoo, you can control employee expenses, ensure policy compliance, and increase efficiency.

Rydoo best features

Customize your travel policies and automate expense approval, reporting, and reconciliation
Scan your receipts with the Rydoo app, and it will automatically prepare your expenses for submission, thus eliminating the need for manual data entry
Get visibility into trips with mileage entries created through Google’s integrated map
Integrate Rydoo with over 35 tools, including your HR, ERP, and accounting software

Rydoo limitations

Some users have experienced technical glitches with receipt loading, expense reporting, and deletion
Some have complained about scanning taking a lot of time

Rydoo pricing

Essentials: $12 per user per month
Pro: $14 per user per month
Business: Contact for pricing
Enterprise: Contact for pricing

Rydoo ratings and reviews

G2: 4.4/5 (700+ reviews)
Capterra: 4.4/5 (190+ reviews)

Formerly known as TripActions, Navan is an integrated business travel and expense management solution. It is well-known for maximizing efficiency while minimizing costs with discounted rates and policy controls.

Navan offers AI tools , including Ava (their AI travel agent ), for 24/7 support. The online booking process is seamless, with a wide inventory and personalized results. And that’s not all! It also provides advanced expense reporting capabilities with data insights.

Navan best features

Get better control over spending with dynamic policies, automated expense reporting, and real-time insights
Book group travel for up to 50 employees at a time
Earn loyalty points and rewards for making cost-effective choices
Track and reduce your organization’s carbon emissions with robust sustainability tools
Consult with travel experts and a dedicated team to create unique and tailored travel programs

Navan limitations

Some users found it more expensive than other options

Navan pricing

Navan ratings and reviews.

G2: 4.7/5 (7,500+ reviews)
Capterra: 4.6/5 (170+ reviews)

With the aim of empowering employees and ensuring cost savings, Rocketrip offers transparent performance data and rewards for reducing spending. The platform provides a custom price-to-beat algorithm based on 12 months of your historical data, travel policies, negotiated rates, preferred suppliers, and consultation with your administrators.

It also integrates traveler employees’ data with your online booking tool, providing custom insights into spending and costs.

Rocketrip best features

Increase cost savings with rewards for reducing spending by choosing cheaper flights, downgrading to Economy class, etc. .
Get detailed real-time expense reports by department, route, and employees, allowing your finance teams to make suitable decisions
Get complete visibility into current trips and employees’ locations at all times
Receive travel alerts for risks and track spending above policy

Rocketrip limitations

The user interface is a little clunky
The site often crashes and has a slow load time

Rocketrip pricing

Rocketrip ratings and reviews.

G2: 4.3/5 (10 reviews)

PackPoint is primarily a packing list organizer that helps you decide what goes into your luggage, ensuring you don’t forget any essential items. It bases its suggestions on the length of your trip and details of your travel destination, including its weather and planned activities.

With PackPoint Premium, you can access many more features, like connecting with TripIt, sharing your packing list, and customizing the app.

PackPoint best features

The app is easy to use. All you have to do is add your trip details and select your activities, and you’ll get the packing list ready
You can integrate PackPoint with TripIt using PackPoint Pro

PackPoint limitations

Limited features

PackPoint pricing

Premium: $2.99

PackPoint ratings and reviews

G2: Unavailable

Make Travel Planning Easy with Travel Management Tools

A robust travel and expense management solution helps companies save time and money, improve their corporate travel experience, and reduce travel planning stress. Therefore, research your options, take a free trial, and decide whether the software matches your needs.

With ClickUp, you can use AI to create itineraries, Docs to plan trips, the best templates for travel planning, itineraries, and time logs to ensure your team is on the same page regarding the latest trip plans. Try ClickUp for free today!

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Corporate travel management software

Streamline business trips with travel management software.

As you grow your operations, the need for efficient and effective travel management software and dedicated support and service also grows. You need to streamline your business travel program, whether expensing, duty of care, the booking process, or reporting. But where do you start?

Our corporate travel management platform , Melon, is your ticket to a smoother, more thoughtful, and safer business journey. Melon has your back, from simplifying the booking experience to gathering insights and analytics and streamlining processes and risk management.

What is travel management software?
Effortless travel bookings
Business travel analytics
Business travel reporting
Duty of care & risk management
Features to enhance business travel
Final thoughts

What is corporate travel management software?

Corporate travel management software allows your company to:

Book and manage your business trips
Keep track of traveler data, traveler profiles, and preferences
Report on your business travel bookings and travel spend
Manage your travel policy and mitigate compliance issues and risk
Consolidate your travel program to keep it streamlined and organized

When handling your business travel, you likely use different tools, each doing different things. And you might be spending a lot of time jumping between them to complete the task at hand.

You may also have travelers booking their travel ad hoc online with credit cards. They then have to submit expense reports, potentially losing receipts and reservations in the process. A user-friendly travel platform makes it easy to comply with company booking policies and stay organized.

The beauty of working with Corporate Traveler is that we designed our travel platform to simplify every part of your business travel management . You'll use a single platform and login to book flights, analyze data, and even keep your people safe.

Ready to dive in? Let's go!

Make business trips effortless with travel booking software

At its core, corporate travel booking software simplifies booking travel .

It takes all the loaded fares and rates and makes searching, booking, and managing travel easy. But not all online booking tools are created equal, and not all of them are user-friendly or do what you need them to.

When you're comparing TMCs or auditing what your current solution offers, you should have these questions in the back of your mind: 

Do they have an easy-to-use online booking tool my travelers will love?
Can bookings be made from any device, or do they have to be made on a desktop via travel booking software?
What sort of rates can we access from the booking software? For example, is it only negotiated rates, or can you access online content, exclusive rates, etc.? More range = more choice.
Can we streamline the approvals process through automation or built-in workflows?

As a business, efficiency is vital; streamlining or centralizing procedures can help you get there. You'll need to make sure that your travel arrangements are consistent, compliant, and totally in line with company policies.

A travel platform like Melon, helps you to develop processes that simplify:

Travel Policy compliance:

You've already gone through the trouble of building a policy that meets all your travelers' needs, but you need to make sure your travelers follow it.

A corporate travel management platform, like Melon, allows you to outline your travel policy in the platform and alerts bookers when they are selecting options outside the company guidelines to help them stay on track.

Travelers are prompted to choose from options that fall within budget and company preferences and, as a bonus, are served flights, hotels, and cars that suit their choices based on past bookings.

Read more about travel policy compliance .

Centralized booking: 

Booking across different websites and compiling it into one organized itinerary is tricky. Melon brings all the available booking options, including flights, hotels, and transportation, into one platform. Say goodbye to a browser full of open tabs or digging through your search history to find the options you were comparing.

Melon gives you all the airline, hotel chain, and car rental options in one place so that you can book in just a few minutes. This also minimizes the risk of fragmented bookings or potential booking mishaps.

Preferred vendor integration: 

Have a preferred airline? Like a specific hotel bed the most? Collecting car rental loyalty points? Our travel platform, Melon, ensures your preferred vendors come up first so you always find what you're looking for.

When your bookers and travelers see their favorite options come up first, compliance is a breeze. You'll rest assured knowing they're choosing from the negotiated rates and exclusive deals that save your bottom line.

Approval workflows:

Jump off the approvals merry-go-round. With Melon, you can set up a custom approval workflow to make sure that travel requests are routed to the appropriate managers for review. Once approved, Melon takes care of booking the rest.

Quick. Easy. Streamlined!

Business travel analytics for informed decision-making

If your travel bookings aren't centralized, it can be a struggle to locate the data you need to understand the needs of your business travel program. Bringing all of your bookings under one roof and one platform helps you to identify the patterns and trends of your booking behaviors. And by leveraging valuable insights, you can optimize, strategize, and keep hold of the reins.

Knowledge is power. The business travel analytics that Melon provides will ultimately help you make the calls that can end up saving you big time.

There are many ways to use business travel analytics to aid in better decision-making. Melon's robust reporting function gives you the bits and pieces to paint a clear picture of your expenses, spending patterns, and compliance, all of which help you forecast how that will look over time. 

Dive into an expense analysis

Curious how much people are spending on hotels? Need help determining how you're tracking your annual budget? Travel analytics are taken from the data of both self-service bookings and agent-assisted bookings to provide a complete picture of your travel expenses. This allows you as a business to quickly identify any areas of overspending or leakage and implement cost-saving measures.

Sneak a peek into travel behavior patterns

Frequent travel to Tokyo? Travelers selecting luxury over budget-conscious options? You'll quickly and clearly see the patterns by analyzing your booking data and easily identify common travel routes, preferred airlines, and hotel choices to optimize the booking experience further.

Understanding this information leads to smoother negotiations with travel providers when trying to secure better rates or knowing how to tweak the algorithm in the platform to deliver more appropriate choices to your team.

Keep tabs on travel policy compliance

Listen, nobody likes having to police their travelers or micromanage their bookings. It's so much better if you can give them the freedom to book how they want to while being assured they comply with company policy.

Real-time travel analytics help ensure employees stick to corporate travel policies, and non-compliance can be flagged and addressed promptly. This leads to better control over travel-related expenses, and potential issues can be dealt with as they occur.

Plan your way forward with budget forecasting

Crystal balls that work are hard to come by, but historical data can help you predict future travel costs more accurately. You'll build more realistic budgets and be able to allocate your resources more effectively if you know how to see booking patterns.

Plan like a pro with travel reporting insights

Solid travel management software should not only help you see all sides of your travel program but also give you the insights you need to plan like a pro. A good business travel reporting platform is the backbone of your travel program. It helps you create an environment where visibility is better than ever, and all decisions are based on data. That’s where Melon really stands out.

Suppose you know what's happening with your travel expenses, booking patterns, and other important metrics that inform data-driven decision-making. In that case, you'll be better prepared to deal with uncontrollable factors like economic change, political impacts, etc.

What kind of travel reports can I find in my travel management platform?

With Melon, you can pull more than 800 types of reports, so the insights are…plenty. Behind that travel platform is an entire world of travel reports! And while some customers and industries need to keep trips organized by project codes, others may need to look at bookings by destination, office location, you name it!

It's not uncommon for businesses to want to report on their carbon footprint, compliance, and unused travel credits or to understand their travelers' out-of-pocket expenses. Whatever you're looking for, there's a report for that.

All eyes on traveler safety with travel risk management

Whether your team is traveling near or far, duty of care is a top for every business that travels. It undoubtedly doesn't make sense to hire private detectives to keep tabs on your team, but having a travel risk management dashboard in your stack gives you peace of mind that they are safe.

With Melon's built-in traveler tracking and risk management dashboard, you can rest assured that you and your team will be updated about disruptions, travel alerts, and plan changes. You'll have access to:

1. Real-time alerts

These systems regularly monitor global events and provide real-time alerts about potential disruptions like political instability, natural disasters, or health concerns.

2. Traveller tracking

This is especially helpful for companies with teams of people traveling to multiple destinations. The dashboard makes it simple to locate employees' whereabouts during travel. And, in an emergency, you'll be able to locate and assist affected travelers quickly.

3. Communication channels

Whether your team is in a destination and needs a hand, or you're at home and need a quick solution after-hours, help is here. With Melon's live-chat function, you'll be in touch with a travel expert who knows what to do in minutes.

4. Emergency response plans

Melon makes it simple to know who to call when and if an emergency arises. Your team can easily see their dedicated contact and access assistance in just a few clicks. You can also incorporate your emergency plans in your travel policy, which outlines the procedures for risky scenarios.

Features that enhance your travel experience

It's uncommon for a traveler to be totally disconnected these days. In such a connected environment, business travel apps have become reliable tools for jet-setters, whether they travel for short-term or longer durations. These mobile apps are essentially personal travel assistants that allow employees to manage their itineraries, book flights, and accommodations, and stay informed about travel updates – all from the palms of their hands.

Here are some key features to look for in a business travel management app:

1. Itinerary management

A travel app like the Melon app provides a centralized platform for storing and accessing travel itineraries, eliminating the need for printed documents.

Your travelers can access their travel schedules, booking details, and important updates with a few taps.

2. Flight and hotel booking

Integrated booking features allow travel bookers and travelers to search, compare, and book flights and hotels directly through the app. It's simple for your team to stick to company policies while making travel arrangements without having their computer on hand.

3. Real-time updates

Some travel apps will inform you about flight delays, gate changes, and other crucial information in real time. This minimizes disruptions and allows travelers to adapt their plans accordingly.

4. Communication tools:

The Melon app features a communication tool, or live chat, that enables your travelers to connect with expert travel consultants while they're on the move.

But travel management apps aren't the only apps that business travelers find handy. There's an app for nearly everything, including finding an airport lounge, booking local tours or excursions for your free time, or brushing up on your Spanish skills. In fact, we'll streamline your search and give you nine business travel apps that we find particularly useful!

A travel platform that grows with your business

Managing corporate travel effectively demands strategy and efficiency. The quickest way forward is a travel management platform like Melon that gives you everything you need in one platform, one login, encompassing booking, analytics, reporting, and risk management.

When you leverage these tools, you streamline your travel processes and make better decisions based on solid data. You'll optimize costs, enhance traveler experiences, and have safety in the foreground. It's a win-win all around.

Ready to take your travel program to new heights with Melon? Let's chat!

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Best corporate travel management software solution for booking business travel

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Business travel, reimagined.

Manage travel and group events with a unified t&e solution — while staying on budget and in policy..

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Travel and expense management.

Brex is a complete solution for T&E, with travel booking, event management, expenses, cards, and reimbursements.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Enable spend anywhere your team travels.

Enable travel and expenses worldwide with multi-currency support, local and global reimbursements, and traveler visibility to uphold your duty of care.

Keep travel under budget — and in policy.

Provision spend limits for travel with embedded policies, track in real time to keep everyone accountable, and automate policy compliance.

Automate receipts and reconciliation.

Brex automatically adds receipts and pre-populates memos, categories, and other expense fields. No more manual work to do expenses or close the books.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Drive adoption with unbiased, global inventory.

No one pays us to influence your search results — you see every option at better rates, with no exclusions.

Access an extensive global inventory of flights, hotels, and car rentals — from a broad range of partners and providers.

Save with pre-negotiated discounts.

Brex integrates with top airlines like American to get you exclusive deals, and offers low-cost carriers like Frontier and EasyJet.

Drive 100% travel program adoption.

Brex is an open and transparent platform that never biases search results, so your team will never need to look elsewhere for the perfect itinerary.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} "With Brex, our card and spend controls are fully integrated, making it even easier for employees to instantly book the business trips they need.”

— Jack Haslup, VP of Finance, FMX

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Legacy solutions don’t work. Fortunately, there’s a better way.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Enjoy a premium travel experience.

Brex is as easy to use as your favorite travel apps — with 24/7 support on call, worldwide.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Group events of any size.

Invite unlimited attendees to book their own travel for group events using a shared spend limit, which covers external guests too. Track RSVPs and bookings, collect dietary preferences, and monitor travelers.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Fast, personalized booking.

Search and book preferred airlines and hotels within the guardrails of preset travel policies and spend limits.

Unlimited itinerary changes.

Make unlimited itinerary changes and manage your card, reimbursements, and expenses all in the Brex app.

24/7 live support, anywhere.

Talk to experienced travel agents whenever your need to by email, phone, or live chat — with no hidden fees.

@media(min-width: 1024px){.css-hqxvux{max-width:100%;}} Future-proof your T&E.

Ready to upgrade your corporate travel and expense management program to the #1 unified platform?

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How does brex ensure compliance with corporate travel policies, can employees and administrators track business travel expenses in real-time, can brex be used to book group travel events, what kind of customer support does brex offer for travel, how can brex help save money on corporate travel, does brex have a business travel management app.

Event Planning Software: Create Professional, Streamlined Events

Unlocking seamless coordination and unparalleled precision, event planning software revolutionizes the way we orchestrate unforgettable moments.

Streamline Event Planning with EMS Conference Management

By harnessing the many advantages, event planning software empowers professionals to execute events with precision, creativity, and efficiency, resulting in successful and unforgettable experiences for both organizers and attendees.

Streamlined Organization

Event management systems centralize all event-related details, from guest lists and schedules to vendor contracts and floor plans, ensuring that nothing is overlooked, and everything is easily accessible.

Enhanced Collaboration

Collaborative features within the software allow multiple team members to work together seamlessly, sharing updates, making edits, and communicating in real time, regardless of their physical location.

Real-time Tracking

Stay updated on the progress of tasks, deadlines, and milestones through real-time tracking and notifications, preventing any last-minute surprises and enabling swift adjustments if needed.

Time Savings

By automating repetitive tasks, such as sending invitations, tracking RSVPs, and generating invoices, event planning software frees up valuable time that can be redirected towards creative planning and strategic decision-making.

Flexibility and Adaptability

In a dynamic event environment, EMS software provides the flexibility to adapt to changing circumstances, such as unexpected changes in schedules, venues, or attendee numbers, ensuring that your event remains on track.

Enhanced Guest Experience

From online registration and ticketing to personalized communication and interactive event apps, event planning software enhances the overall guest experience, making it more convenient and engaging.

EMS Conference Management Makes Event Planning a Breeze

The comprehensive features of EMS conference and event management software empowers businesses to seamlessly orchestrate and execute successful events, enhancing brand reputation, optimizing resource allocation, and fostering meaningful connections with clients and stakeholders.

Visibility Where it Counts

Enhance accuracy and efficiency by providing real-time data access to all stakeholders; daily reports keep pertinent personnel informed, personalized alerts notify specific recipients, and sophisticated automation guarantees no modifications are overlooked, mitigating potential errors.

Effectively Manage Your Events

Event coordination involves numerous components, including attendee registration, payment processing, venue selection, and more. Our event scheduling software simplifies the planning process, ensuring comprehensive support at every stage for your peace of mind.

Have Confidence Throughout the Process

Enhance your conference and event scheduling with EMS event software. Experience the advantages of state-of-the-art event management tools that automate tasks, eradicate inefficiencies, amplify communication, and elevate both revenue and event performance.

Automated Notices Help Keep You in the Know

Automated notifications act as a vigilant assistant, promptly informing you about crucial updates, deadlines, and changes in real time. By seamlessly delivering essential information, these notifications empower planners to maintain efficient coordination, mitigate potential hiccups, and ensure all aspects of the event align smoothly.

Industries Served

Leverage the flexible framework of our event management system to tailor it precisely to your organization's distinct requirements, regardless of your area of work. EMS offers benefits across a wide range of industries, including:

Corporate and Business

Event planning software assists in organizing conferences, seminars, workshops, and corporate retreats, ensuring smooth coordination and seamless execution.

Hospitality and Tourism

Hotels, resorts, and travel companies use event planning software to manage weddings, destination events, and group bookings.

Schools, colleges, and universities utilize event planning software for graduation ceremonies, academic conferences, workshops, and campus events.

Nonprofit and Fundraising

Charities, NGOs, and nonprofit organizations streamline fundraising galas, charity auctions, and awareness campaigns using event planning software.

Hospitals, clinics, and medical associations benefit from event planning software for medical conferences, seminars, and continuing education events.

Entertainment and Media

Film festivals, music events, awards ceremonies, and industry expos can be effectively organized using event planning software.

Tech companies use event planning software for product launches, hackathons, developer conferences, and tech expos.

Retail and Fashion

Retailers and fashion brands use event planning software for product launches, fashion shows, and store openings.

Government and Public Sector

Government agencies organize town halls, civic events, and community outreach programs using event planning software.

Sports and recreation

Sporting events, tournaments, races, and outdoor activities can be managed efficiently with event planning software.

Real Estate

Real estate agencies use event planning software for property expos, open houses, and real estate seminars.

Cultural and Arts

Museums, art galleries, and cultural institutions benefit from event planning software for exhibitions, art shows, and cultural festivals.

Automotive and Transportation

Car dealerships, auto shows, and transportation companies use event planning software for vehicle launches and industry expos.

Food and Beverage

Restaurants, catering businesses, and food festivals utilize event planning software for culinary events, tastings, and food expos.

Wedding and Event planning

Professionals in the wedding and event planning industry use specialized event planning software for creating dream weddings and memorable events.

Don’t Settle When It Comes to Event Planning & Management

In a world where precision, efficiency, and seamless execution are paramount, embracing the many advantages of event planning software has become not just a strategic choice, but an essential one for businesses. From optimizing resource allocation and fostering collaboration to ensuring real-time tracking and enhancing attendee experiences, EMS software empowers businesses to transcend the ordinary and orchestrate events that leave a lasting impression.

By streamlining processes, minimizing errors, and unlocking a realm of data-driven insights, EMS event planning software paves the way for elevated brand recognition, amplified customer engagement, and world-class events. Embrace the future of event management and let your business shine.

Request a demo , or get a pricing estimate , to get started.

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7 best event management tools to plan a successful event

Planning an event can be an exhilarating experience…but exhilaration often leads to exhaustion.

In fact, a recent study by World Scholarship Vault found that event planner stress levels have hit an all-time high – the third most stressful job in the world . Of course, this comes as no surprise. With so many moving parts involved in bringing an event to life, it's no wonder event management professionals often find themselves juggling numerous tasks simultaneously. 

Luckily, there’s no shortage of tools to help you squash that stress. 

With the help of our Meetings and Events team, we've outlined the best-of-the-best software solutions to support you at every (and yes, we mean every) stage of the event planning process.

What to look for in an event management tool

Remember: no tech is created equal. When searching for the perfect event management software, be sure to consider any and all key factors that align your company goals with your event requirements.

Before committing to any specific tool, make sure you can confidently say yes to the following questions: 

Does it meet your needs? – Different tools and event planning software cater to various event types and business requirements. Before making a decision, clearly define your needs and objectives. Ensure that the software you choose aligns with those specific needs. That being said, it may not be possible to find every feature you’re looking for in a single software within an already limited budget. In this case, you may want to leverage a combination of tools that fulfill different needs.
Does it have positive reviews? – Don’t dive in without first testing the waters! Research and evaluate the reputation of the event management tools you are considering. The experiences and feedback of other event planners can provide valuable insights into the software's effectiveness, reliability, and user satisfaction.
Does it have a user-friendly interface? – A comprehensive event management tool should make your job easier, and not cause additional headaches. Look for software that offers intuitive navigation, easy customization, and a clear interface to maximize your efficiency and minimize the learning curve for you and your team.

Don’t settle for silver: Top 7 event management tools to consider

There’s a lot of event management tools available. Like, alot. And with so many options out there, how can you choose the best event technology?

That’s where FCM is happy to help. Here are 7 highly recommended options that cater to different aspects of event planning:

Best all-in-one event management tool

As an all-in-one event management tool, Cvent offers a comprehensive suite of features aimed at simplifying the entire event lifecycle. From venue sourcing and email marketing, to attendee management and post-event analysis, Cvent covers all aspects of event logistics.

Its user-friendly interface and customizable functionalities make it suitable for events of all sizes and types, including intimate team-bonding field trips and large-scale conferences. With Cvent, event planners can streamline their workflows, enhance attendee engagement, and gain valuable insights through robust analytics and reporting. Trust us – we’re proof that it works .

2. Attendee Hub Event App

Best mobile app

Gone are the days of printing thousands of paper agendas and event pamphlets to hand out to attendees. Attendees expect event mobile apps and are an environmentally-friendly solution to printed materials. The Attendee Hub Event App brings the power of Cvent right to the palm of your hand.

This feature-packed app enables attendees to connect with valuable content, key event information, and – most importantly – each other. From building personalized agendas to participating in live Q&A sessions, chats, polls, and gamification, your guests can experience always-on engagement at any time, from anywhere. Virtual and hybrid event management has never been easier!

Plus, with AI-powered networking and 1:1 appointment scheduling, attendees can easily set up meetings with key participants and ensure meaningful connections with your staff, making the Attendee Hub Event App an essential companion for anyone looking to create memorable and interactive event experiences.

3. Eventbrite

Best ticketing tool

Looking to create a buzz around your upcoming event? Eventbrite is not only great for registration, it also helps promote your event with different marketing solutions – like email campaigns and social media – to keep your attendees engaged and excited.

Eventbrite helps organizers with event creation, ticketing tools, customizable event pages, and ticket sales. The platform also equips event organizers with powerful analytics and reports, enabling you to make data-driven decisions and maximize the success of your event.

While there is a small fee of 3.7% plus $1.79 per ticket, this tool is best for ticketed events (like concerts, galas, and sporting events) that require minimal registration data.

4. OnArrival

Best onsite check-in and badging software

Say farewell to the frustrations of long lines and late-night badge stuffing! With OnArrival’s on-demand wireless badge printing and attendance tracking capabilities, you can eliminate pandemonium and ensure smooth sailing the day of your event.

“This system is amazing. Not only does it facilitate a quick, seamless check-in process for attendees, it also allows us to print their badges onsite. No more chasing around a printer when you need to make badge changes! And since OnArrival eliminates long lines at check-in, you can process thousands of guests in no time. As a planner, this enables me to focus more energy on engaging with attendees and create a meaningful event experience.”

-      Hayley Ketchum, Director of Sales & Account Management

But what really sets OnArrival apart from similar event planning technology is its ability to provide planners with real-time, in-depth insights into how attendees are engaging with your brand. Additionally, OnArrival allows you to access and edit attendee details from any device.

It’s the ace up your sleeve when it comes to facilitating efficient and stress-free onsite operations.

Best in scheduling and organization

Wrike is the ultimate all-in-one system for scheduling, coordinating, and managing events with ease. This powerful platform provides a wide range of customization options, allowing you to tailor it to fit your specific event schedule needs. With Wrike, you have the flexibility to choose from multiple integrations and add-on features, ensuring that you have all the event planning tools necessary to create a seamless event experience.

But that’s not all – with Wrike, you can create projects with subtasks, cross-tag tasks to relevant projects, and assign users to effortlessly track progress. If you’re looking for a way to manage and coordinate your events with utmost precision, Wrike is the tool for you.

Best live polling tool

Slido is a well-known Q&A and live polling tool that takes audience engagement to the next level. With Slido, users can easily crowdsource top questions from attendees, driving meaningful conversations during events. The live polling feature enhances attendee engagement and participation, making every session interactive, personalized, and exciting.

It is worth noting that while Slido offers these features, many other event management platforms already include similar capabilities. For example, some event management platforms provide functionalities like displaying results on screen, offering various live poll question templates for easy setup, supporting question ranking, auto-reminders, and even embedding Q&A into speakers' slides.

So, before adopting another app solely for Q&A and live polls, explore the features available in your existing event application to ensure a seamless experience for both you and your attendees.

Best for streaming and recording

In a blast from lockdown past, Zoom has become synonymous with virtual meetings and events.

With its widespread familiarity, Zoom Events have become a standard option for many organizers. Zoom Events is designed to handle various aspects of event management, including hosting sessions via streaming, sharing events, managing ticketing, and more.

However, Zoom Events is focused primarily on smaller courses and webinars, and may lack some of the more advanced features found on other event management platforms, such as the digital booths offered by vFairs. As a result, Zoom might not be the ideal fit for larger conferences or events that require more extensive, interactive functionalities.

Nonetheless, for smaller-scale gatherings and webinars, Zoom remains a reliable choice, leveraging its reputation for seamless streaming and recording capabilities.

Events are our bread and butter

Organizing and managing events can be…overwhelming to say the least. And throwing technology into an already scrambled mix? The stress can feel insurmountable.

However, you don't have to tackle it all on your own. 

Our team of experts is here to lend a helping hand and show you how to harness the power of technology to reach a broader audience, enhance the attendee experience, review ROI on your events, protect and track your attendees, uncover hidden insights to make business improvements, and so much more.

Don’t hesitate. Check out what our meetings and events team can offer you.

All-in-one platform for incentive travel and rewards

Everything you need to manage rewarding trips, global programs, and customized experiences at any scale..

Elevate your corporate incentive travel experiences

Incentive travel programs help reward top performers and boost customer loyalty. For corporate incentive travel, a good event management software is key. InEvent stands out among incentive travel companies with easy-to-use event management solutions. From registration to destination, our event planning software makes global events simple.

Easily handle group sign-ups and trip details

Using InEvent's unified email feature, talk to flight providers and local contacts without a hitch.

Grab sign-ups and guest info with user-friendly forms.

Use ChatGPT for tailored email updates, keeping travelers in the loop.

Plan trips, routes, times, and fun events all in one place.

Manage flights and hotels with ease

InEvent makes handling flights and hotel details simple, setting the stage for top-notch incentive travel.

Organize routes, stays, and activities in one spot for smooth travel.

Handle global flights and connect with dealers easily.

Sort out hotel stays, rides, and meals without fuss.

Cut down on paperwork and speed up approvals.

Engage travelers with a branded website and mobile event app

From trip itineraries and event schedules to essential updates and interactive features, all the information needed for your incentive travel programs is just a tap away.

Build a website and mobile app using our website builder. Easily customize with your unique colors, fonts, logos, and messaging.

Give access to travel info, schedules, maps, and more from any device.

Foster community and excitement leading up to and during the trip.

Single subscription, multiple trips

Why limit yourself to one event when you can have it all? InEvent offers a single subscription that covers multiple trips, allowing you to customize each experience to suit your brand identity.

A unified system supports multiple brands, regions, and programs.

Leverage learnings across teams and customizations for each identity.

Scale efforts and maximize value through a centralized solution.

Dedicated project manager to work with 24/7.

Your data, our priority

Our adherence to industry-leading security standards such as SOC 2 Type 2, HIPAA, PCI DSS, and W3C WAI Web Content Accessibility Guidelines 2.1 demonstrates our dedication to data management and privacy. Our certifications in EU-US and SWISS-U.S. Privacy Shield uphold our commitment to data protection. Trust us with your event management, so you can focus on what you do best, knowing your data is secure.

The complete platform for all your events

[email protected], +1 470 751 3193.

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Housing and Travel Management

Cvent's Event Management platform integrates with the industry's leading travel and housing tools, giving planners more control over their data. Communicate seamlessly with venues, travel agents and event attendees to easily manage room blocks and travel bookings.

Allow attendees to view housing options and book rooms when they register.

Collect requests regarding hotel stays, flights and car rentals.
Block off rooms for attendees based on negotiated room blocks.
Provide a one-stop process for your registrants in which they sign-up, pay, get hotel room, get flight, and receive all relevant follow-up communications.
Monitor guest room inventory across all properties in real-time.
Mandate the input of a valid credit card when making a housing request so the hotel can then have the card number on file.

Manage roommate requests and enable roommate matching.

Track and manage roommate requests and roommate matching.
Personalize itineraries, directions and confirmations.
Grant hotels or travel agents access to relevant reports to eliminate the trouble of manually sending the data.
Integrate with tools like Passkey , GetThere and Concur's Cliqbook Travel .
Track booked flight details in Cvent, and easily execute airport pick-up and transfer schedules.

Integrate with housing and travel tools.

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An event manager’s guide to corporate event planning

Top 20 best event management tools in 2024, what is event management software, does my company need to use event planning tools.

Registration and ticketing of attendees
Tracking event attendance
Creating event websites
Promoting and marketing the event
Managing webinars
Streaming online events
Booking venues and organising catering
Overall reporting of the event

Top features to look for in event management tools

Project management capabilities : is the tool able to streamline your event’s lifecycle? Does it include all the variables that you need to take into account?
Marketing and promotion : does it allow you to communicate with all those involved? Can you promote your event easily to your target audience?
Experience and interface : is the interface easy to use for both managers and attendees? Does it provide easy access to the resources you need?
Performance and reports : does it measure the event’s performance and give you all the data necessary to make key decisions for future events? Is the dashboard easy to navigate?

The top 20 event management tools for your corporate events

All-in-one event management

Event planning and coordination

Event registration and ticketing, event website creation and management, event marketing and promotion.

Webinar coordination

Streaming and recording

All-in-one event management tools, 1. idloom-events.

5. TravelPerk Events

TravelPerk's Meetings & Events team can help you book venues and get exclusive discounts on group travel

7. Monday.com

9. Eventbrite

10. Regpack

11. TicketTailor

13. WordPress

14. EventCreate

15. Integrate Precision Events

The top tools for virtual event management

Webinar coordination and management, 17. webex webinars.

18. GoToWebinar

19. Restream

Wrapping up on the 20 best event management tools

Make business travel simpler. Forever.

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IMAGES

Event Travel Management Software by EventPro Software
Top 10 best free travel management software in 2023
The Best Event Management Software: 10 Apps to Plan and Manage Your
Top 5 Travel Management Software
21 Best Event Management Software For Event Planners in 2024
Best Event Management Software

COMMENTS

Best Travel Management Software 2024
Booking management: Create, update, and manage your booking, travel itinerary, and reservation. Dashboard: View graphs and charts for tracking statistics and metrics. Expense tracking: Record expenses and keep a track of where you are spending. Mobile access: Access the software remotely using mobile devices.
Event Travel Management Software
Our travel management software simplifies travel planning, ensuring that your employees are always informed about their travel plans and schedules. With EventPro, you can focus on delivering exceptional service and value to your attendees without getting bogged down in administrative tasks. Let EventPro help you streamline your travel planning ...
Event Management Software
Event planning and promotion, made easy. From streamlined budgeting and inventory control, to curating abstracts and presentations, EventsAir's all-in-one event management software makes the initial stages of planning easy. Revolutionize your event registration. Engage your attendees across your event lifecycle.
Best Travel Management Software
Toogo is a cloud-based tour operator software designed to help travel agencies create new products, market them online via websites and manage bookings. The key functionalities include a trip builder, sales management, logistics m... Read more. 4.8 ( 34 reviews) Compare.
Online Event Management Software
Supporting the virtual event platform ecosystem with Cvent solutions. 300,000 global registrations. 6,000+ annual events sessions managed. 5,000+ virtual attendees. Get a demo. Try it now. An event tech platform for in-person, virtual, and hybrid event experiences.
The best event management software in 2024
The best event management software. Swoogo for a user-friendly option. Eventcombo for advanced email marketing features. Zuddl for customizability. Whova for optimizing attendee experiences. PheedLoop for community and learning management. Accelevents for customer support. SpotMe for enterprise security and compliance.
Cvent
Room block & travel. Streamline your room block management process and manage your preferred hotel program. Explore. Venue diagramming. Collaborate with your team to bring your event to life with to-scale event diagrams, interactive floorplans, and photo-realistic 3D rendering. ... Powerful event management software.
Top 5 group travel management software options for 2024
CRM and sales. Traveler self-management. Inventory and supplier management. Among these five options, there is one that stands out in the features and services it offers. TravelPerk offers a travel management solution that focuses on corporate group travel. Their solution includes expense management software, VAT recovery, consolidated invoices ...
Best Event Management Software
Zoho Backstage. Zoho Backstage is a cloud-based event management software that helps businesses plan and organize conferences or virtual meetups, handle registrations, track ticket sales and process payments. Zoho Backstage offers a variety of... Read more. 4.5 ( 12 reviews) Visit Website.
Top 20 Best Event Management Tools in 2024
20. Zoom. Zoom is a go-to solution for all things virtual meetings, webinars, cloud-based phone systems, and virtual events. Whether you're creating a video conference or a virtual concert, Zoom gives you the tools to connect with others around the globe as you would at an in-person event.
10 Best Travel Management Software Tools in 2024
1. ClickUp. Use ClickUp's Map view to manage your geographic work on a map with customizable pins for status, priority, and more. As an all-in-one project scheduling, productivity, and planning tool, ClickUp is at the top of our list for the best business travel management software in 2024. You can use ClickUp Docs to create and share ...
The 15 best travel management software in 2024
Business travel management booking tools. 1. TravelPerk. TravelPerk offers a huge travel inventory alongside powerful travel management features. It helps travelers and managers easily book travel for themselves and others within policy.
The ultimate guide to travel management software
1. Itinerary management. A travel app like the Melon app provides a centralized platform for storing and accessing travel itineraries, eliminating the need for printed documents. Your travelers can access their travel schedules, booking details, and important updates with a few taps. 2.
Corporate Travel Management
Corporate Travel Management Software. Preferred hotel programs are essential to controlling your company's annual travel budget. Cvent Travel gives you the tools and insight you need to source bids from hotels, negotiate contracts, and benchmark and audit your program.
Best corporate travel management for booking business travel
Group events of any size. Invite unlimited attendees to book their own travel for group events using a shared spend limit, which covers external guests too. Track RSVPs and bookings, collect dietary preferences, and monitor travelers. Explore group spend controls →.
InEvent
InEvent has the right solutions for managing your in-person and hybrid events. Enable your attendees to interact with speakers with built-in chat, questions, and polls available both on the event app and website. Create your own mobile app to optimize your attendees' experience with QR code activations, agenda, maps, itinerary, docs, feed ...
Event Planning Software: Create Professional, Streamlined Events
By streamlining processes, minimizing errors, and unlocking a realm of data-driven insights, EMS event planning software paves the way for elevated brand recognition, amplified customer engagement, and world-class events. Embrace the future of event management and let your business shine. Request a demo, or get a pricing estimate, to get ...
7 best event management tools to plan a successful event
While there is a small fee of 3.7% plus $1.79 per ticket, this tool is best for ticketed events (like concerts, galas, and sporting events) that require minimal registration data. 4. OnArrival. Best onsite check-in and badging software. Say farewell to the frustrations of long lines and late-night badge stuffing!
Corporate Travel Management Software
Our corporate business travel management software is a canvas for your creativity. We offer the tools to paint your unique corporate travel story, whether it's an inspiring incentive trip or a groundbreaking corporate meeting. Discover travel options crafted for the unique needs of corporate voyagers. Elevate your events with our trusted ...
Corporate Incentive Travel Solutions
InEvent stands out among incentive travel companies with easy-to-use event management solutions. From registration to destination, our event planning software makes global events simple. Using InEvent's unified email feature, talk to flight providers and local contacts without a hitch. Grab sign-ups and guest info with user-friendly forms.
Housing and Travel Management
Housing and Travel Management. Cvent's Event Management platform integrates with the industry's leading travel and housing tools, giving planners more control over their data. Communicate seamlessly with venues, travel agents and event attendees to easily manage room blocks and travel bookings.
Top 20 best event management tools in 2024
GlueUp also provides event data for better decision-making for the present event and future events. 4. CVent. Another popular event management software is CVent. It offers solutions to simplify the entire event lifecycle—from venue sourcing and marketing, to lead capture and post-event analysis.
The Best Travel Management Software to Save Time & Money
2. Flight Booking. There are many flight booking tools available today, but it's important to choose one that is appropriate for your business needs. Many apps help users find cheap airfare by monitoring for last-minute travel deals or finding cost-cutting hacks, like by adjusting dates or adding legs to the journey.