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American Express Business Travel Account

The American Express Business Travel Account (BTA) is a virtual corporate credit card with which you charge your company’s travel expenses through a central account at your business travel agency. All invoices are consolidated into one detailed account statement for simpler and more efficient monitoring. Thanks to electronic account statements with the total travel expenses for all your employees you achieve more efficient handling processes and massive cost savings as a result.

Just a few steps to your new American Express Business Travel Account:

Submit basic account application.

You can find the basic account application for the American Express Business Travel Account here.

You can activate BTA Online as a new client but also as an existing customer using the power of attorney form in the application.

Identification of basic account application signatories

Due to regulatory requirements, please attach a certified copy of the identification documents or simply use video identification.

Identification is required to open the basic account.

American Express Business Travel Account advantages

• Cost savings thanks to automated and centralized processes and billing
• Account statements with more travel data
• Flexible billing option
• Extensive insurance benefits for employees on business trips
• Simple linking to billing systems
• Possible to combine with other systems
• BTA Online (electronic statement) instead of paper statement

American Express Business Travel Account benefits

Digital services, american express® business travel account (bta) online easier checking and management thanks to electronic statement .

You can activate BTA Online as a new client but also as an existing customer. All you have to do for this is select the relevant fields on the power of attorney form under "II – INFORMATION REGARDING ACCOUNTIN G" as well as under "III – ADD NEW POWERS OF ATTORNEY / AMEND/CANCEL EXISTING POWERS OF ATTORNEY"  and fill them in accordingly.

By activating BTA Online, the authorized people defined by you on the power of attorney form, who are defined as BTA Online administrators, can view and manage the monthly statements under the respective basic account and completely do without any paper statements. We recommend nominating at least two BTA Online administrators to guarantee that the monthly statements are checked and paid on time in the event of absences.

American Express @Work

With the free American Express @Work, you enjoy worldwide access to all card transactions in a secure, password-protected environment and receive a comprehensive summary of your company’s Business Travel Account data. Updated queries and transactions are important cornerstones of an effective management information system. You have access to all the corporate card data at any time using the secure web application  www.americanexpress.ch/atwork .

• Different user access rights based on your specifications
• No additional software required
• Detailed analysis down to transaction level
• Up to 40 standard reports (@Work Core)

Data Services

Billing support files.

Billing Support Files are adapted technically so that they can be integrated into your accounting system. They provide much more information compared to simple paper statements. The amount of information required is defined and provided accordingly after assessment by the client. Thus meeting the requirements to electronically process all statements. Please arrange a consultancy appointment if you are interested in this solution.

The American Express Business Travel Account features a comprehensive insurance package to enable you to travel and shop without worries. Simply pay using your American Express Business Travel Account and you are well covered.

• Transport Accident Insurance
• Search, rescue, and recovery costs
• Luggage Insurance
• Travel information and advances

Liability Waiver – Fraudulent Card Use Insurance for companies

Corporate cards are a modern and secure means of payment. There are plenty of reasons to furnish your employees with a corporate card: Besides the many practical advantages, you also show that you appreciate and trust your employees by providing them with a corporate card. If this trust should be abused, then we are there for you and you benefit from the protection of the inclusive “Liability Waiver”, the Fraudulent Card Use Insurance for business clients.

Please refer to the General Terms and Conditions of Insurance (GCI) for the Liability Waiver to obtain all the details regarding the valid conditions of insurance for the Liability Waiver and insurance benefits (including sums insured and exclusions of liability).

Please refer to the General Terms and Conditions of Insurance for the American Express Business Travel Account to obtain the exact provisions (including sums insured and exclusions of liability).

Documents and Links

• Application
• Power of Attorney amendment
• Summary of benefits
• Identification of the beneficial owner
• Identification of the controller
• Information pertaining to foundations
• Clarification regarding domiciliary companies

Request personal consultation.

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TravelAsker

Could you explain what the basic traveling allowance means?

Travel Destinations

May 30, 2023

By Kristy Tolley

What is the Basic Traveling Allowance (BTA)?

Traveling abroad for various reasons such as business, education, or leisure can be a costly affair. The basic traveling allowance (BTA) is an allowance given to travelers by their home country’s government to help them meet their expenses while abroad. BTA is a crucial financial aid provided to help travelers manage their expenses during their trip.

Definition and Meaning of BTA

The basic traveling allowance is a sum of money that is provided to travelers by their home country’s government to help them cover their expenses while traveling abroad. BTA is usually given in the form of cash, traveler’s cheques, or a prepaid card. The amount of BTA provided to individuals varies depending on the country of destination, the purpose of travel, and the duration of stay.

Why is BTA Required?

Traveling abroad can be expensive, and the expenses can vary depending on the country of destination, the purpose of travel, and the duration of stay. The basic traveling allowance is required to help travelers manage their expenses while abroad and prevent them from running into financial difficulties. BTA is also provided to ensure that travelers have sufficient funds to return to their home country in case of an emergency.

Who Needs to Apply for BTA?

Anyone who is traveling abroad and needs financial assistance can apply for BTA. However, the eligibility for BTA varies from country to country, and travelers are advised to check with their respective governments’ travel policies.

How to Apply for BTA?

The process of applying for BTA varies from country to country. Generally, travelers need to fill out an application form and provide proof of their travel plans, such as flight tickets and hotel reservations. They may also need to provide proof of financial stability and a valid passport.

How is BTA Calculated?

The amount of BTA provided to travelers is calculated based on various factors such as the country of destination, the purpose of travel, and the duration of stay. In some countries, BTA is calculated based on the daily expenses of the traveler. In other countries, BTA is a fixed amount.

BTA Limits and Restrictions

There are limits and restrictions on the amount of BTA that can be provided to travelers. These limits and restrictions vary from country to country, and travelers are advised to check with their respective governments’ travel policies.

What Expenses Can BTA Cover?

The expenses that can be covered by BTA vary depending on the country of destination, the purpose of travel, and the duration of stay. Generally, BTA can cover expenses such as accommodation, food, transportation, and emergency medical expenses.

How to Get BTA in Different Countries?

The process of getting BTA varies from country to country. Travelers are advised to check with their respective governments’ travel policies to determine the process of getting BTA in their country of destination.

What Happens if You Don’t Use BTA?

If travelers do not use their BTA during their trip, they can exchange it for their home country’s currency upon their return. However, there may be restrictions on the amount of BTA that can be exchanged.

How to Exchange Unused BTA?

The process of exchanging unused BTA varies from country to country. Travelers are advised to check with their respective governments’ travel policies to determine the process of exchanging unused BTA.

Conclusion: Benefits and Drawbacks of BTA

The basic traveling allowance is a crucial financial aid provided to travelers to help them manage their expenses while abroad. However, there are limits and restrictions on the amount of BTA that can be provided, and travelers are advised to check with their respective governments’ travel policies. While BTA can be beneficial for travelers, it is important to spend it wisely and keep track of expenses to avoid running out of funds during the trip.

Kristy Tolley

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American Express Introduces Enhanced Business Travel Account to Help Companies Manage the Reality of Business Travel

The Updated Platform Helps Simplify Business Travel

The enhanced Business Travel Account also features:

• The flexibility to set usage dates and pre-authorize spending limits at the time of booking, helping reduce fraud and encourage compliance with company travel policies.
• Improved traveler experience by providing options for more types of business travelers, including large groups, employees who do not have corporate cards and non-employees, such as job applicants and consultants.
• A simplified reconciliation process thanks to improved data files that capture reference fields defined by the customer, such as employee identification numbers and cost centers – available at no cost through the American Express @Work® platform. New global data files provide more visibility into both billed and unbilled content.

“We understand that corporate travel is a major expense for many companies and can be a time consuming and difficult process to manage,” said Gint Balodis, Vice President, Global Product Management, American Express Global Commercial Payments. “Our improvements in the enhanced Business Travel Account further centralize control into one account, making the process of purchasing, tracking and reconciling travel expenses easier than in the past.”

The enhanced BTA is now available in the United States, Australia and the United Kingdom. For additional details on enrollment please visit here or contact your American Express representative.

About American Express Global Commercial Payments:

Through its Global Commercial Payments division, American Express offers a suite of payment and lending products that help businesses and organizations of all sizes gain financial savings, control and efficiency. Global Commercial Payments provides solutions for travel and everyday business spending, cross border payments, global currency solutions, and business financing.

About American Express

American Express is a global services company, providing customers with access to products, insights and experiences that enrich lives and build business success.

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Travel insurance

What are your benefits?

Wide range of covered risks

Wide range of covered risks to support you in different situations, for example, cancelled flight or lost luggage.

Medical assistance

BTA will reimburse the expenses that are related to receiving medical attention, so that you can quickly get well and continue enjoying your trip.

Customer service 24/7 all over the world

Regardless of your location, we will provide you with customer service at any time of day (and night)!

Remote doctor’s consultations

With eMed get remote doctors’ consultations regardless of your location. Get all the information you need to get better and to continue travelling.

Additional activities

If you're planning an active trip, select the type of activity in the first step of your application and get an offer, that includes the specific risks you might encounter while travelling.

Get your policy in just a few minutes

Just a few clicks and you’ll get the most suitable travel insurance policy for your trip!

Why do you need Travel insurance?

It's definitely no fun to get sick while travelling, but it’s even more unpleasant when you receive the medical bill. On average, medical expenses amount to 350 EUR, however, in a situation when medical evacuation is required, the average invoice might reach 3000 EUR.

Unexpected illness, delayed flight, cancelled flight – there are so many ways your trip can suddenly change and cause unwelcome expenses. Average losses in such cases amount to 550 EUR.

Who hasn’t lost or misplaced their things? However, it’s particularly stressful to lose your luggage while travelling and average losses amount to 360 EUR.

Quick, simple, and convenient

Travel data.

Enter your personal data, the date of the planned trip, number of persons and other necessary information.

Choose policy

Choose the most suitable policy for your trip.

Pay and receive the policy

Choose your method of payment and receive the policy in your e-mail immediately!

Frequently asked questions

Travel Insurance policy is valid in the specified territory outside the Republic of Latvia. You can obtain the Travel Insurance policy indicating the following operating areas:

• Europe (all European countries, including Egypt, Turkey, Tunisia, Israel, Armenia, Azerbaijan, Georgia and Morocco),
• Baltic Sea territory (the policy is in effect in Estonia, Lithuania, Poland, Finland and Sweden),
• The whole world.

You can purchase your travel insurance policy depending on the length of your planned trip or travel with a duration ranging from one day to 365 days.

If you have regular business trips, we offer to purchase a Travel insurance policy with the duration of one year, which will ensure protection of all trips during the year. In this case, you can indicate the maximum duration of each journey. Upon your choice, maximum duration of one trip may be 30, 60 or 90 days.

EHIC, i.e. European Health Insurance Card , is a document common for all European Union and European Economic Area countries (Iceland, Norway, Liechtenstein) and the Swiss Confederation, which entitles citizens of these countries to receive state-funded emergency and necessary health care to the extent ensured for inhabitants of each relevant country. The EHIC can be used in foreign clinics that are members of the National Sickness Fund and that have accepted the usage of the EHIC. Therefore, before seeking medical care abroad, we recommend you to inquire in advance whether the relevant clinic accepts the EHIC.

All residents of the Republic of Latvia may receive the EHIC card for free, therefore, when traveling abroad, be sure to obtain the EHIC card. For more information about the possibilities of receiving the EHIC card, visit the website of the National Health Service .

Why do you need BTA Travel insurance if you have the EHIC card?

• The EHIC card does not cover the costs and fees for client’s transportation, repatriation, emergency/ rescue services, which can amount to very significant expenses.
• Even in the case when the client enters a foreign clinic that accepts the EHIC, the customer will be charged to pay the fees mandatory in the relevant country. Although in Latvia patient fees are relatively low, in Europe they can be even more than 10 times higher.
• When using the EHIC, the foreign clinic receives the payment from the Latvian State budget within two years, therefore in most cases private clinics, including dentists and ski resort clinics, refuse to accept the EHIC.
• The EHIC card does not provide protection against other risks which may occur during traveling or foreign trips.

An example showing the necessity for the EHIC and Travel Insurance:

• State of health of a resident of Latvia suddenly deteriorated while visiting a country in the European Union. As a result, the woman was placed in a clinic. When her health condition slightly improved and it was possible to evacuate her to her country of origin, the bill for medical services amounted to EUR 24 000.
• Given that the Latvian resident had the EHIC, she did not have to pay the entire amount from her own personal funds. The EHIC covered 75% (EUR 18 000) of the medical expenses, the remaining 25% (6 000 EUR) would have to be covered by the woman herself, if she had not had the BTA travel insurance policy. Medical evacuation costs that were not covered by the EHIC amounted to EUR 4 300.

If the woman, additionally to the security provided by the EHIC, had not purchased the BTA Travel insurance, she would have to pay EUR 10 300 for the medical services received in the foreign clinic and medical evacuation to Latvia from her own personal funds. In this case, this amount was covered by BTA.

In case of an accident abroad, take the following measures:

• Call the BTA’s 24/7 Travel Support Service +371 26 12 12 12 . We will provide operative assistance and consultation on what to do in the specific situation.
• In case of a sudden disease or accident in one of the following countries, you can call our partners in the specific country:
• Turkey * (+90 242) 310 44 44
• Egypt * (+20 122) 104 27 43
• Greece (+30) 28970 41 777 , WhatsApp +30 69733 13 819
• Bulgaria (+359) 569 180 04
• Thailand, Indonesia, Bali: (+34) 931 702 286
• Russian Federation (+7) 495 989 11 20

* If you are in Turkey or Egypt, in order to avoid possible problems, ask for medical assistance only in our contractual organizations.

• By calling the indicated telephone numbers, our employees or partners will help to arrange the formalities associated with medical institutions, will provide a written guarantee of payment of medical services, so you do not have to spend your own personal financial resources; they will also help to solve a variety of other issues.
• If you have had to pay for medical services or any other case of insurance included in the Travel Insurance Policy from your own personal funds, be sure to keep documents certifying such payments (checks, registered receipts). Besides, be sure to keeps other documents justifying the indemnity claim: medical statements, certificate issued by airline about luggage delay, damage or loss, documents issued by law enforcement bodies, etc. A detailed list of documents to be submitted can be found in the Travel Insurance Terms and Conditions or by calling BTA Customer Support Service +371 26 12 12 12 .
• Upon your return to Latvia, as soon as possible make your insurance indemnity claim in the My BTA . Having logged in to Customer Portal, you can make your indemnity claim quick and simple without having to leave your home and making any unnecessary phone calls.

If an acute illness incident occurs while you’re travelling, BTA offers to contact a doctor in Latvia, who will provide you with a remote consultation via a video or a phone call.

To receive the consultation please call BTA +371 26 12 12 12 , and upon clarifying your current symptoms and complaints, BTA will offer the most urgent available time to receive a doctor’s consultation. Join the consultation with the specialist at the agreed time, receive a prescription to purchase medicine and advice on the appropriate course of action.

If the Insured is diagnosed with COVID-19 illness (illness caused by Coronavirus SARS-CoV-2), insurance indemnity shall be disbursed only for the insured risks “Medical expenses”, “Repatriation”, “Medical evacuation”, “Expenses for the person accompanying the injured person” according to the fixed maximal limit of insurance indemnity of EUR 40 000.

Optional “COVID-19 illness insurance” shall apply to the insured risks “Travel cancellation” and/or “Travel interruption” upon an occasion, if an insurance policy unequivocally provides for insurance of the above-mentioned risks and if Optional risk “COVID-19 illness insurance” is insured.

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Travelling soon take one thing off your checklist..

Making travel plans is stressful enough already; that’s why we are helping you take one thing off your checklist.

Apply for your Personal or Business Travel Allowance at any of our branches and get your funds in record time.

No matter what your FX travel needs are, we have the perfect solution for you. Walk into any Union Bank branch today to get your Personal or Business Travel Allowance. You can choose to collect in cash or load to your UnionAce card for security and convenience.

Don’t forget, you can also get great rates on your travel insurance policy when you purchase through our partners. Talk to us to find out more.

Click here to locate a branch closest to you or book an appointment on UnionCalenda and visit the banking hall at your convenience.

Who can apply?

You can apply for your PTA/BTA if:

• You are at least 18 years old
• The flight time to your travel destination is 5 hours or more
• The purchase is within 14 days of your departure

Requirements

• Personal Travel Allowance
• Business Travel Allowance
• School Fees Payment
• Medical Bills Payment
• A valid Nigerian passport
• A valid visa of the country of destination
• A return air ticket
• Certificate of Incorporation
• Letter of invitation from the company abroad
• Letter of nomination from the Nigerian company

* Please note that the quarterly limit per person is $4000 or its equivalent in Euro or Pounds for personal travel and $5000 or its equivalent in Euro or Pounds for business travel

• Completed Form A application
• Valid means of ID of the applicant
• International passport data page of the student
• Admission letter from school of choice (this should include fees to be paid)
• First degree certificate (for post-graduates)
• Bank details of the school
• Account funded with Naira equivalent of requested amount
• Written instruction giving authority to debit
• Duly filled letter of indemnity if name differs and guardian is making payment

Please note:

• You must be applying to a university/tertiary institution
• The maximum limit per semester is USD $15,000 or its equivalent in Euro or Pounds
• Fees will be paid directly to the school
• Completed Form A application.
• International passport data page must be submitted for processing
• Applicant must possess valid visa and flight ticket
• Written instruction giving authority to debit. Signature must be verified
• Specialist letter of recommendation for medical treatment abroad

Frequently Asked Questions

What is pta/ bta.

PTA/BTA is a foreign currency product that ensures customers who are travelling out of the country on personal or business trips have access to foreign currency at approved CBN rates.

Do I need to have a Union Bank account to buy PTA or BTA from any of your branches?

No, you do not need to be a Union Bank account holder to access this service.

Can I get the FX in cash if I do not have a domiciliary account with the Bank?

Yes, you can.

Can I get PTA on behalf of someone?

No, you cannot get PTA on behalf of someone.

Can I also get travel insurance cover from the Bank?

Yes, you can get travel insurance from any of our partners when you visit the branch.

Do I need to have a Union Bank account to access PTA for school fees payment?

Yes, you do.

What is the maximum amount I can access for my school fees payment?

The maximum limit per semester is $15,000

We are available 24/7!

Contact us via these channels:

Email – [email protected]

Call – +234 (0) 700 700 7000 or +234 (1) 271 6816.

WhatsApp – +234 (0) 907 007 0001

Privacy Overview

• request for and access your Personal Data collected and stored by Union Bank
• withdraw consent at any time. For example, you can withdraw your consent to receipt of our marketing or promotional materials or unsubscribe to our newsletters
• object to automated decision making
• request rectification and modification of Personal Data kept by Union Bank
• request for deletion of your Personal Data
• be informed of and entitled to provide consent prior to the processing of Personal Data for purposes other than that for which the Personal Data were collected
• request that Union Bank restricts processing of your Personal Data
• request for information regarding any specific processing of your personal data

Department of Defense Travel Card Benefits

Progress informed from the past, and inspired by the future, cardholder guide.

Official travel for the Department of Defense just became easier with the Citi Department of Defense Travel Card. When you are preparing to use your new card, please read What To Do When I First Receive My New Card . For more information regarding your new card, please read the Department of Defense Cardholder Guide .

Department of Defense Travel Insurance

As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card.

• Travel Accident Insurance Guide
• Lost Luggage Insurance Guide

MasterCard Guide to Benefits

Visa Guide to Benefits

In addition to the card benefits provided by Citi, Visa provides card benefits such as Car Rental Insurance and Travel and Emergency Assistance. For full details, please read the Visa Guide to Benefits .

Travel Tips

For more information on your Citi Department of Defense Travel Card, please read What to do Before, During and After travel .

Online Tools

Citi's global online tool, CitiManager ® , enables you to manage business expenses from anywhere around the globe from your computer or mobile device; you can view statements online, confirm account balances, sign up for email and SMS alerts, and much more. If you have not already signed up for the CitiManager ® tool, please log on to www.citimanager.com/login and click on the 'Self registration for Cardholders' link. From there, follow the prompts to establish your account.

For more information on the CitiManager ® tool, view our CitiManager ® Cardholder Quick Reference Guide .